Terms of Service

Pickled Pumpkin Catering LTD . Standard Catering Contract 

Pickled Pumpkin Catering LTD. Standard Catering Contract 

This Catering Contract is entered into between Pickled Pumpkin Catering & yourselves

(Client) and sets forth the agreement between the Parties relating to catering services to be provided by the Caterer for Client for the event identified in this Contract.

1.  Event details

Client is hiring Pickled Pumpkin Catering to provide food and or beverages, and related services listed in the documents above, for the following event: Wedding catering

2.  Menu to be served

The Parties have agreed to the menu listed in the documents above to this Catering Agreement.  Caterer reserves the right to make small changes to the menu if key ingredients are unable to be sourced due to reasons beyond the control of the Parties.  The following limitations will apply to this reservation of right.

Final details regarding the menu including specific dietary requirements to be confirmed with the Caterer 8 weeks prior to the event. 

3.  Coordination with venue

Caterer will need to have access to the Venue no later than 5 hours in advance of the Start Time for the Event, and 2 hours after the End Time for clean-up.  Client will make all necessary arrangements, at Client’s expense, to get this access arranged.

4.  Payment terms

In exchange for the services of Pickled Pumpkin Catering as specified in this Catering Contract, Client will pay to Pickled Pumpkin Catering the cost per person attending the event as specified in the payment details breakdown above, but in no event less than the Guest Count provided by Client to Caterer 8 weeks in advance of the Event. Payment will be made to the Caterer as follows:  £500 non-refundable deposit due on the date of signing, and 100% of the remaining balance of will be due 8 weeks in advance of the event.  The exact amount due will be determined and provided from Client to Caterer in writing, 8 weeks in advance of the Event along with a Final Guest Count. Should the Client not keep up to date with payment terms stated the Caterer reserves the right to not carry out the catering requirements and pull out of the event at no cost to the Caterer.

5.  Responsibilities for related costs

Client is solely responsible for all costs and/or deposits relating to use of the Venue, and for obtaining any necessary permissions, licensing, authorizations, or other requirement of Caterer providing services at the Venue.

6.  Insurance and indemnification

Caterer has general liability insurance relating to Caterer’s services at the Event.  However, Client will indemnify and hold harmless Caterer for any damage, theft, or loss of Caterer’s property occurring at the event, causes by any of Client’s guests.

 7.  Cancellation

If the Client needs to cancel the event, Client must provide written notice to Caterer along with any required cancellation fee described in this Catering Contract, to effect cancellation.

Client understands that upon entering this Contract, Pickled Pumpkin Catering is committing time and resources to this Event and thus cancellation would result in lost income and lost business opportunities in an amount hard to precisely calculate. The initial £500 deposit to secure your date is non-refundable.  Therefore, the following cancellation limitations will apply.

If Client requests cancellation of this Contract 56 or less days before the Event, Caterer shall be entitled to 100 percent of the Total Cost including £500 deposit payment, If Client requests cancellation 57 days before the Event, Caterer shall be entitled to 50 percent of the Estimated Total Costs.  If Client requests cancellation 365 days before the Event, Caterer shall be entitled to 100 percent of the deposit payment. Any balance will be payable upon the notice of cancellation.  

Should any money agreed to return to the client, we agree to do so on 3 month payment terms in order to protect our cash flow at this unprecedented time.

8.  Legal compliance

Caterer will work in compliance with all applicable local health department rules and regulations relating to food preparation and food service.

9.  Assignment

This Contract cannot be assigned by either Party without the other’s written consent, with the exception set forth in paragraph 10, below.

10.  Limitation of remedies

If Caterer cannot fulfil its obligations under this Contract for reasons outside of its control, Caterer may locate and retain a replacement catering company at no additional cost to Client, or refund Client’s money in full. Caterer will not be responsible for any additional damages or compensation under these circumstances.

11.  Resolution of disputes

The Parties agree to not post any negative information about the other arising out of this Contract or Event on any online forum or website without providing advance written notice of the intended content thereof, and providing the other party with an opportunity to resolve any issues between the parties amicably. Any complaint shall be made promptly and in any event must be received in writing not more than 7 days from the event.

12.  Jurisdiction and Venue

This Contract will be interpreted according to the laws of the United Kingdom and any legal action must be filed in England, United Kingdom.

13. Tasting 

Tasting sessions for weddings or large events are complimentary for 2 guests after paying your deposit with Pickled Pumpkin Catering. Additional guest will be charged at £60 per guest on the day of tasting.

14. Delivery

Any time or date stated by the Caterer for the delivery or removal of goods required in the provision of services is an estimate and shall not be an essential term of the contract. Should access be restricted or additional personnel and or facilities be required, any additional costs will be passed on to the Client. 

 15. Force Majeure

No liability is accepted by the Caterer for failure of performance due to strike, lockout, hostilities or any other circumstances including acts of God, flood, drought, earthquake or other natural disaster. epidemic or pandemic inclusive of Covid-19; and terrorist attack, civil war, civil commotion or riots, war, threat of or preparation for war, armed conflict, imposition of sanctions, embargo, or breaking off of diplomatic relations, outside the control of the Caterer.

In the first instance, if the Client needs to postpone and rearrange the event, the Client will offer alternative dates at no cost to the Client, and the Caterer will ensure that these dates can be catered. In the instance that these dates cannot be catered for due to the Caterer’s availability, the caterer will provide alternative dates around the clients availability. If the Client needs to cancel the event, Client must provide written notice to Caterer along with any required cancellation fee described in this Catering Contract, to effect cancellation. Client understands that upon entering into this Contract, Caterer is committing time and resources to this Event and thus cancellation would result in lost income and lost business opportunities in an amount hard to precisely calculate.  Therefore, the cancellation policy limitations set forth in paragraph 7 will apply. 

 16.  Entire Agreement

This document, along with its exhibits and attachments, constitutes the entire agreement between the Parties